Club management software, built for American clubs
Country clubs, yacht clubs, city clubs, athletic clubs, and fraternal lodges run on a different set of expectations than retail hospitality. Octave is built around tiered memberships, monthly house billing, multi-venue operations, and the discreet member experience your committee promised when they signed people up.
The American club, in every form it takes
Whether you run a 1,200-member country club with three dining rooms or a 200-member fraternal lodge in a small town, Octave fits the workflow your committee already has — not the one a generic POS vendor wants you to adopt.
Country & Golf Clubs
Course, pro shop, clubhouse and dining all running on one platform — with tiered member fees and monthly house statements.
Yacht & Boating Clubs
Slip rentals, member dining, fuel sales and event ticketing on one member account, one statement.
City & Athletic Clubs
Downtown members clubs, athletic clubs and university clubs — with discreet POS and member-app access for the on-the-go member.
Fraternal Lodges & Veterans Posts
Elks, Eagles, Moose, VFW, American Legion — volunteer-friendly POS with member discounts that just work.
A US club is half private business, half community institution
Member-owned, board-governed, IRS-scrutinized and tip-pool-running — American clubs operate inside constraints generic POS vendors have never had to think about.
House charges everywhere
Members charge in the grill room, the pro shop, on the tee sheet and at the locker room — and expect one itemised statement at month-end.
Tiered membership complexity
Founding, Full Golf, Social, Junior Executive, Corporate, Senior, Reciprocal — each tier has its own dues, fees, access rights and house benefits. The system needs to know all of it.
Tip pooling & gratuity allocation
Service charge, gratuity, tip pool, allocation by hours worked — the rules change by state, by service area, and by management bulletin. The POS has to keep up.
Reciprocal club guests
A member from Pinehurst visits your club. They expect to charge it home. You need to bill them, route the funds, and not embarrass either club at the bar.
Initiation fees & assessments
One-off initiations, annual assessments, capital improvement levies — not transactions, not invoices, but they have to land on the right member account on the right schedule.
Board reports the IRS would accept
Member income vs. non-member income properly separated, Form 990 ready, audit trail intact — not stitched together from three systems and a Sunday spreadsheet.
Built for the American club workflow, not bolted on
House accounts, tiered members, multi-venue operations, tip pooling, and the kind of monthly statements that make member relations easier — all on one platform, all sharing one source of truth.
Multi-venue house accounts
Grill, dining room, pro shop, snack bar, halfway house — all charging to the same member account, all itemised on one monthly statement.
Tiered membership engine
Founding, Full, Social, Junior, Corporate, Senior, Reciprocal — each tier with its own dues schedule, access rights and pricing rules.
Tip & service-charge handling
Configurable service charges, tip pooling, and allocation rules — built for state-by-state realities and easy for payroll to consume.
Reciprocal guest billing
Sign in a visiting reciprocal member, attach their charges, and route the bill back to their home club — cleanly and discreetly.
Dues, assessments & capital fees
One-off initiation fees, annual dues, capital assessments — scheduled to the right tier, posted to the right account, on time.
Member income vs. non-member income
Reporting that splits revenue cleanly — the way a US club’s board, accountant, and tax preparer all expect.